Modern Slavery Act

Our mission is to deliver application(s) using software, provide a sense of purpose for our people, and help our customers build better businesses in a changing world. Together with our shared signature practices, this mission gives clear guidance on the behaviours and actions we expect from all the people and organisations that work with Moat Systems Limited.

We choose to engage and partner with like-minded organisations because they recognise people should be treated with dignity and respect.

Moat Systems Limited do not believe there is any place in today’s world for slavery or human trafficking. We are committed to continually improving our practices to combat slavery and human trafficking and encourage the same high standards from our supply chain and other business partners. We are a global provider of data and software services to a wide range of clients covering a broad range of industry sectors.

Moat Systems Limited purchases a wide range of products and services from its supply chain, including IT hardware, software and telecommunications; vehicles; office furniture, equipment and supplies; utilities; travel services; and training services.

Moat Systems Limited’s Supplier Code of Conduct reflects our responsibility to act ethically and with integrity in our business relationships, including our commitment to combating human trafficking and slavery. We believe our highest potential risk areas are within our supply chain and in the provision of software services.

To mitigate and manage our risk, the following activities were undertaken in 2021:

  • Our Modern Slavery policy has been reviewed to ensure it is still fit for purpose.
  • Our Modern Slavery policy has been issued to all new employees, who have acknowledged and confirmed they have read and understood the same.
  • All new employees have completed Modern Slavery training within one month of joining the Company.
  • All existing employees have completed refresher Modern Slavery training annually, part of which includes the Modern Slavery policy.
  • All employees have been advised on how they can report any concerns they may have associated with Modern Slavery.
  • All employees have been reminded of our confidential whistleblowing helpline if they wish to make an anonymous report and posters are displayed in our offices.
  • All suppliers agree to comply with our Supplier Code of Conduct as part of their contractual relationship with Moat Systems Limited and its businesses.
  • When tendering suppliers are required to provide information on how they comply with the regulatory responsibilities including the Modern Slavery Act.
  • Our significant suppliers are required to complete an ethical questionnaire. We take a risk-based approach towards our suppliers due to the number we engage and undertake audits on those suppliers where we consider the exposure to be greatest. No significant problems have been indicated within our supply chain.
  • All our branches received at least one compliance audit during which pre-employment checks, including eligibility to work, references, qualifications and proof of national insurance numbers, were reviewed.
  • We have performed random checks within our UK businesses to identify where employees may be sharing bank accounts, addresses or telephone numbers as this can be an indication of illegal or unethical behaviour. Where these are shared, we approach the individuals involved to ensure this is voluntary, for example where couples share a bank account.
  • We have not used or accepted forced, bonded, or involuntary prison labour or child labour; nor will we hold onto our workers’ identity papers or knowingly work with businesses that do.
  • No breaches of the Modern Slavery Act were reported during 2021.

We review our policies and procedures regularly, not only to ensure they remain relevant but also to assess our progress. This statement applies to Moat Systems Limited and all its subsidiaries.

The Modern Slavery Act 2015 (MSA 2015) consolidates offences relating to trafficking and slavery. In compliance with our obligations under the MSA please see the link below to our Modern Slavery Act Statement which details the steps we have taken during the financial year to ensure that slavery and human trafficking is not taking place in any of our supply chains, and in any part of our business.

More information on the Act can be found at: www.legislation.gov.uk.

Policy Last Updated: October 30, 2021.